Please read the following terms and conditions before you book your trip with us
General Booking conditions
Passport & Visas:
We extremely suggest all our clients that they must carry a valid passport and have obtained the appropriate visas when traveling with Middle Hill Treks and Travel P. Ltd
Please ensure your passport is valid for 6 months beyond the duration of the trip.
It is the responsibilities of the clients to ensure that they are in control of the correct visas for the countries they are traveling to. Middle Hill Treks and Travel P. Ltd cannot accept responsibility if they are refused entry to a country of places due to lack the correct visa documentation.
20% deposit cost
For Nepal, Tibet and Bhutan Tours travelers must provide us a photocopy of their passport and 20% of trip cost as a deposit while booking your trip with us. The deposit amount is nonrefundable.
The remaining amount can be paid upon your arrival in Kathmandu before you set out for your trek/tour.
In the case of Bhutan and Tibet tours, you need to pay the balance amount 20 days prior to your departure date if you intend to fly to those countries directly. We reserve our right to cancel your trip if you cannot make your payment within our stipulated time.
Mode of Payment
Clients can make their payment in the following way:
Payment by Bank Transfer:
Beneficiary Bank-: Middle Hill Treks and Travel P. Ltd
Current A/c: -------------
Paying Bank: ------------
Account type: Foreign currency (USD)
Street address: ------------, Kathmandu, Nepal
Swift Code: ------------
Note: Bank service charges related to submitting a deposit are the responsibility of the client.
Last minute booking:
We even accept last minute booking. You can book a trip to Nepal 7 days prior to the trip departure dates. Last minute booking may not be acceptable in case of Bhutan or Tibet trip.
Postponement of the trip:
- A written notice should be sent to us 30 days prior to the trip departure date.
- In case of postponing of Nepal tour, minimum USD 100 will be charged as a current trip cancellation charge and the remaining amount will be transferred for the postponed trip.
- In case of postponing of Tibet and Bhutan Tour, the trip cancellation charge will be charged as per the trending market rate of that country. It solely depends upon the ongoing policy of our agents in Tibet and Bhutan. For now, 20 % of the trip cost and 50 % of the trip cost will be charged in case of postponing of Bhutan and Tibet trip respectively.
We are not liable for any refunds in case of any incomplete tour, trek or peak climbing whatever the reason from customer’s side.
We reserve our rights to change the price under various circumstances. Though our action will be reasonable like in case of some circumstances such as a drastic change in exchange rate, inflation, government actions, etc., we are not liable to answer anyone for our action.
We highly recommend a comprehensive travel insurance package to all our clients. The insurance must cover all the medical expense, personal accident, emergency evacuation, and trip cancellation, loss of gears and natural calamity, theft of or damage to baggage and personal effects etc.
Flight delays and cancellation are quite often during the bad weather condition in the remote areas particularly in the Everest region, Annapurna region, Dolpo, Simikot and Jumla region etc. Therefore, it is advisable to carry some extra money to buy food and accommodations in case of delays. Our company will not be responsible for any of the additional expenses. Therefore, please plan accordingly.
Your personal belongings:
We are not liable for any damage or loss of your luggage or property. They are at your own risk.
During the tour
In case you commit any unlawful act during your tour and you are compelled to leave Nepal, our company is not liable for any kind of refunds.
Tour/trek guide has complete authority
Tour/trek guide who represents Middle Hill Treks and Travel P. Ltd have complete authority during the trip. If any client commits any unlawful act, s/he will be obliged to leave the tour/trek. No refund will be made in such a case.